Health and safety
Plan well, look after people and learn when something goes wrong. Forms and practical guidance for clubs, events and travelling teams.
What do you need to do?
Record an incident
Use the hub’s dedicated form for an injury, illness, near miss or safety event. See the reporting and privacy steps before you start.
Open incident formPlan a safe trip or activity
Work through the team planning guide, responsibilities and practical tools before a tour, camp or event.
Open planning guideBefore an activity
Identify hazards, assess risks, agree responsibilities and make an emergency plan. Use the venue’s procedures and your discipline’s requirements.
If something happens
Make people safe and get appropriate help first. Record the facts, notify the responsible person and use the right reporting route.
After an incident
Review what contributed, record actions and follow through. Share useful learning without sharing someone’s private information.
Before people take part
0 of 4 ready
Use this as a quick check. It stays on this page and is not submitted or saved.
Use the right reporting route
An incident report records a safety event. Be Heard is for concerns and complaints, including behaviour or safeguarding. Neither replaces emergency assistance or any required regulator notification.
For immediate danger call 111. For work-related events, the responsible organisation should check WorkSafe’s notification guidance; submitting to the hub does not notify WorkSafe.
Planning resources
Swimming-specific questions: healthsafety@swimming.org.nz. Other aquatic disciplines should confirm their own reporting and safety requirements.